The following describes the process to create a Private Group Event. Anyone can create a general Posting for an Event on Prepping Communities: How to Create a Promote Something Posting, but if you are a Group Manager of a Group, you can also create private Group Events that only Group Members can see.
This is a useful feature if you want to create events (such as a Hiking or Fishing trip, a Family Reunion, a Cooking Class, etc.) for only Members in your group. You can optionally request they book a reservation for the Event so you know how many people will attend. To create a private Group Event follow these instructions
Find the Group you are interested in using the Find Groups Using Text Search or Find Groups Using Maps and then click on the Group Name.
OR
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This will take you to the Group Detail page (shown below). On the Group Detail page, select the Settings link from the Group page shown below. The Settings link will only show if you are a Group Manager.
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The following Group Manager menu will be displayed on the left showing these menu options: Group Details, Members, Blog, Group Events, Group Managers.
To add a Group Event, click on the Group Events menu link as shown below. If you have existing Group Events, they will be displayed on the right. Click on the Add Event button on the top right.
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This will display the following Submit Event form. Fill in the form information as follows:
Event Name (required): Enter the name of the event, for example (Family Reunion)
Event Description (required): Enter a description of the Event in this area. You can use HTML and the buttons above to make the event detail area look appealing.
NOTE: Since there is no field on this form to place the Event location or contact information, we suggest you add this in the Event Description area. For example, ‘the event will be held at 123 Homer St, Vancouver, BC ‘ and ‘contact Joe at joe@gmail.com or call 123-456-6789 for more information’.
Featured Image (required): Click on the Choose File to upload a photo for this Event.
Date and Time (required): Enter a Start Date and Time for the Event. These are required fields. Optionally, you can also enter an End Date and Time if required.
Ticket Booking (required): There are two ways to handle booking (or reservations) for an Event.
Booking Off: If you just want to post the Event but do not want to take attendees and reservations, then select the Turn Booking Off. Using this option simply displays an Event that anyone can attend. For example, if you want to create an Event for something such as a Garage Sale, then you would use this option.
Booking On: If you want enable reservations, select this option. You will be taken to the next form shown below.
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Add Tickets Category (required): Provide a Category for the Tickets. For example use Tickets for a show, Seats for a class, Reservation for a Trip, etc. If you are unsure, just use Tickets
Total Quantity / Inventory (required): This is the maximum number of people that can attend this Event. Some Events (like a Class) have a maximum capacity. If you are unsure, use a high number like 100 or 1,000.
Click on the Add button and you will be taken to the next page.
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Once you add a Ticket Category, you can issue Tickets. Click on the Add Ticket Type button as shown below.
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Name (required): Enter the Name you want to appear on the ticket. For example, Family Member, Student, etc.. If you are unsure, use Seat or Ticket.
Quantity Inventory (required): You will see the remaining Seats for this Event. In most cases, use the maximum number of remaining seats shown as the number to enter here.
Minimum Tickets Per Order (required): Enter the minimum tickets per order that Members will be required to make a reservation for. In most cases, this will be 1.
Maximum Tickets Per Order (required): Enter the maximum number of ticket reservations per order that Members can make. If you are not sure, select a number like 20. Members can always make multiple bookings for an Event if they need to.
Click on the Save Changes button.
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Event Type (required): Select the Event Type from the drop-down list. If you do not see your Event Type, select Misc Event.
Click on the Submit button to finally add the Group Event.
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This will take you back to the Group Detail page where you will see the new Event.
Members can now Join the Event by clicking on the View Details button of the Event as shown below. To see how to View and Book Events click here: How to View and Book Group Events
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